Lime Designs (“We”) are committed to protecting and respecting your privacy.
For the purpose of the General Data Protection Regulations 2018 (“GDPR”):
the Data Controller is Lime Designs, registered in England with company number 106344742 at 286 high Street, Dorking, RH4 1QT.
the Data Processor is Hayley Brown who can be contacted by email at email@example.com.
the Data subject – an Individual, you.
Categories of data:
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, , home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Who are we?
Lime Designs is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: 286 High Street, Dorking, RH4 1QT, Telephone: 01306 884666 Email: firstname.lastname@example.org.
For all data matters contact Hayley Brown on 01306 884666.
In general we collect data when you interact with us.
The type of date we may collect include:
- Your name your postal address, your contact email and telephone details, the status of your property or plans for your property, other types of data we may also collect include financial information, images and photographs, reviews, complaints and or feedback.
Where we may collect this Data from:
- You may provide us with data about you by consent, for example by filling in forms on our site www.lime-designs.co.uk or by making appointments through our site, corresponding with us by phone, e-mail, post or in person. This includes information you provide when you request a brochure, request a consultation, attend a consultation, enter into a contract with us to provide goods and or services, visit our premises and enter a competition, promotion or survey.
- We may receive information about you from third parties for example third parties we work closely with such as, agents, business partners, sub contractors; or advertising networks, analytic providers, search information providers; or providers of background checks for example credit reference agencies.
- We also collect data from publicly available sources.
How we may use data collected:
- To provide you with a service you have requested. – You may have requested an estimate for the supply of a product or service for example, the installation of kitchen.
- Fulfilling our contractual obligations: to carry out our obligations arising from any contract entered into between you and the Company and to provide you with the information, products and services that you request from us, which may include for example providing your address and or name to delivery partners and or suppliers, and contractors in the course of fulfilling that contract
- Internal administration and management. Maintaining our accounts and correspondence and records – we correspond primarily by email, and send our estimates, invoices, and statements by email.
- Information received from other sources. We work with third parties including for example, agents, business partners, sub contractors, hosting sites. In addition, technical, payment and delivery services, advertising networks or analytic providers, search information providers, and credit reference agencies which may be used to provide you with relevant services.
- Delivering and improving the services we provide to you;
- To make suggestions and recommendations to you about goods or services that may interest you.
- Photographs and images – photographs of any installation at your property we have completed or in the case of goods supplied, (as an example, a kitchen), or photographs of an event held on our premises may be used in our marketing and promotional material including our website and profiles on social media platforms. Often you will have given this consent as part of formalising our engagement or as part attending an invitation to an event.
- To keep you up to date on news, events, activities or competitions that may interest you; and
- To notify you about changes to our services.
We may disclose your data to:
- Agents, business partners, suppliers and sub-contractors for the purpose of fulfilling any contractual obligations we enter into with you. We provide only the information they need to perform their specific services. They may only use your data for the exact purpose we specify in our contract with them. We work closely with them to ensure that your privacy is respected and protected.
- Other third parties such as our legal and other professional advisers and or government departments where necessary;
- We do not disclose information about identifiable individuals to our advertisers, but we may provide them with photographs or images of past projects or events.
- Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We may disclose your personal information to third parties in certain events:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- In the event that Lime Designs or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
How long will we retain your data for?
Your personal data will be retained electronically and in hard copy only for as long as necessary to fulfil the purposes for which the information was collected or as required by law.
A vital part of our Data Protection Policy and practice is for personal data to be retained for an appropriate period of time. In general, no longer than two years plus the current year. Personal data is not usually held for more than two years after it ceases to be current meaning the contract has been completed. If there is no need to keep such data for two years then it may be disposed of securely before this. We aim to assess and update data held on a bi annual basis.
Exceptions to this include financial records, complaints, contractual arrangements, company records, data protection requests, and money laundering documentation which we keep for six years and health & safety records which are kept for 50 years.
Data which has been archived will generally remain archived for two years and then will be destroyed or anonymised unless it becomes live by virtue of the data subject making it so either by a data subject request or otherwise, then the data will once more become current and the two year rule applied.
Your rights and your personal data:
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- where consent is relied upon as the lawful basis for holding your data, and you withdraw your consent
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
We must stop processing your Personal Data unless:
- we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms; or
- the processing is for the establishment, exercise or defence of legal claims.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact our Data Protection Officer by email email@example.com.
When contacting us please ensure that you provide relevant information to allow us to identify you and state the right or rights that you wish to exercise. We may need to contact you to request further information to verify your identity.
We will respond to you within one month of receipt of a valid request.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.